Privacy Policy (Data Protection Statement)

1. Introduction

Exadify GmbH takes the protection of your personal data seriously. This privacy policy explains how we collect, process, and store your personal data in compliance with the General Data Protection Regulation (GDPR), German Federal Data Protection Act (BDSG), and other applicable data protection laws.

2. Data Controller Information

Exadify GmbH is responsible for the processing of personal data. You can contact us in this regard as follows: stephan.willigens@exadify.com or steffen.chalupny@exadify.com.

3. Data Collection & Usage

We collect and process the following types of personal data:

  • Contact details (name, email, phone) when you submit inquiries.
  • Log data (IP addresses, browser type, time zone) for security and analytics.
  • Cookies and tracking technologies (see Cookie Policy for details).
  • Customer and contract data for business-related transactions.

4. Legal Basis for Processing

Your data is processed based on Article 6(1) GDPR:

  • Consent (e.g., newsletter subscription, website contact forms).
  • Legitimate interest (e.g., analytics, security monitoring, marketing activities).
  • Contractual necessity (e.g., fulfilling a service agreement).
  • Legal obligation (e.g., compliance with tax laws).

5. Data Security & Retention

We implement industry-standard security measures to protect your data and retain it only as long as necessary for business and legal purposes.

6. Your Rights (GDPR Articles 12-22)

You have the right to:

  • Access, rectify, or delete your personal data.
  • Withdraw consent for processing.
  • Request data portability (where applicable).
  • Lodge a complaint with a supervisory authority.

For inquiries regarding data protection, contact us at stephan.willigens@exadify.com or steffen.chalupny@exadify.com.

7. Data Transfers to Third Countries

If personal data is transferred outside the European Economic Area (EEA), we ensure compliance with GDPR through EU Standard Contractual Clauses (SCCs) or other recognized mechanisms.

8. Cookies and Tracking Technologies

a) What Are Cookies?

Cookies are small text files stored on your device when visiting our website. They help us improve user experience, analyze website performance, and personalize content. Some cookies are essential for the operation of the site, while others are used for analytics and marketing purposes.

b) Types of Cookies We Use
  • Essential Cookies: Required for core website functions (e.g., security, authentication, load balancing). Without these, the site may not work properly.
  • Functional Cookies: Enhance website usability, such as remembering language preferences.
  • Analytical Cookies: Help us measure and analyze website traffic and visitor behavior (e.g., Google Analytics, Matomo).
  • Marketing Cookies: Used to deliver relevant advertising and track the effectiveness of marketing campaigns (e.g., Google Ads, Facebook Pixel).
c) Managing Cookies

Our website is powered by WordPress, which does not allow the full rejection of cookies. However, you can manage your cookie preferences as follows:

  • Adjust browser settings to disable or delete cookies.
  • Opt out of marketing and analytical cookies through the cookie consent banner.
  • More details on how to manage cookie settings can be found here.

By continuing to use our website, you consent to the use of cookies as outlined in this policy.